Batch Number mismatch
The alert message may indicate an attempt at counterfeiting and is automatically forwarded to the competent authorities.
Description and cause:
The batch number entered is different from the one stored in the system. Possible reasons:
- The batch number was transmitted incorrectly (e.g. incorrect entry in manual mode).
- The pack data was uploaded by the manufacturer with an incorrect batch designation.
- The pack is a counterfeit.
Handling instructions:
The package must be separated and must not be brought to market until the cause of the alert has been determined.
Procedures for the scanning staff:
- are there any (manual) input errors?
- is the scanner working properly?
- are other packages of the delivery or the storage unit also affected?
Procedures for the responsible person:
In most cases, this message is due to an incorrect entry (possibly manual entry). Please check first whether all data have been entered correctly. Compare the scan data with the data in text on the pack.
- photograph the 2D matrix code and the data in human readable form.
- follow the rules of your NMVO for handling suspicious cases.
Further use of the pack
ATTENTION! A pack with a code error is not marketable. Any other facility in the pharmaceutical supply chain will receive the same alert message and reject your supply.
Special case return: If the pack is returned, the responsible person can specify simplified quarantine rules, for example, release the pack for destruction immediately. The lack of marketability may be the reason for returning the pack.
Special case of freshly produced medicine: It cannot be ruled out that packs are already delivered to the 3PL although the associated data have not yet been uploaded to the verification system. Contact the manufacturer to clarify such cases directly.
